Toastmaster

The primary duty of the Toastmaster of the evening is to ensure a well-run meeting and act as a genial host to

smooth the transition between program participants. It is the Toastmaster who creates an atmosphere of interest, expectation and receptivity.

PRIOR TO THE MEETING

Prepare remarks that can be used to bridge the gap between programme segments. You may not need them, but you should be prepared in order to avoid possible awkward periods of silence.

Remember that performing as Toastmaster is one of the most valuable experiences in your club work. The assignment needs careful preparation in order to conduct a smoothly run meeting.

          

 AT THE MEETING

* The Toastmaster conducts the program from the lectern. 

* Keep the meeting running on schedule.  You have the authority to ask participants who have exhausted their allotted time to immediately conclude their portion of the program.

* Follow the procedure outlined below: -

  1. Offer a word of thanks to the President (or Sergeant at Arms in some cases) and accept the gavel when you are presented as Toastmaster.

2. Say a few words about the nature of the forthcoming program to warm up the audience.

3. Explain the duties of each program segment when introducing the member conducting it.

4. Remain standing until the speaker has taken position and recognised you, then take your seat.  A nod or gesture of acknowledgement is sufficient to indicate a transfer of control.

5. At the end of each presentation, lead the applause and offer a brief word of appreciation.  Your function in this step is to bridge the gap between presentations, maintaining the interest of the audience.      Repeat steps 4, 5, and 6 for each speaker.

6.  With the assistance of the Time Keeper, ensure that the meeting moves briskly. Shorten, or remove segments if this becomes necessary. This is your responsibility.

7. At the conclusion of the program briefly thank all speakers and return control of the meeting to the Club President.